Title
Authorizing an extension for staff to complete final contract negotiations with the currently licensed residential trash collectors with final deadline for Council approval on November 8, 2017 and reinstating the Options Committee.
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WHEREAS, Minnesota Statute § 115 A.94, et. seq. authorizes a city to organize trash collection and creates a required procedure a city must follow to organize collection of trash which includes a requirement that a city negotiate with currently licensed residential trash collectors for a minimum of sixty (60) days before considering any other options; and
WHEREAS, in RES 16-1300, the City Council designated August 1, 2016 as the official date to begin the statutorily-required 60-day negotiation period with currently licensed residential trash collectors; and
WHEREAS, after eleven months of preliminary negotiations, on July 26, 2017 in RES 17-203, the City Council authorized City staff to negotiate a final and complete contract with representatives of the existing licensed residential trash collectors that was to be approved by the Council no later than October 4, 2017; and
WHEREAS, RES 17-203 also suspended the Organized Collection Options Committee during the final contract negotiation process; and
WHEREAS, on October 4, 2017 in RES 17-1581, the Council authorized an additional two-weeks to continue final contract negotiations with a deadline of October 18, 2017 for approval by the Council of a final contract; and
WHEREAS, RES 17-1581 further stated that “if a final contract is not submitted for approval, the Council will consider whether to reinstate the Options Committee process at the October 18, 2017 Council Meeting”; and
WHEREAS, City staff have not been able to come to an agreement on all terms of a final contract with the existing licensed residential trash collectors; and
WHEREAS, City staff have asked for additional time to complete final contract negotiations; and
WHEREAS, the Office of Financial Services has advised that the latest possible date for the Council to approve the Contract that will allow enough time to adopt the administrative fee which will pay for City costs related to Coordinated Collection is November 8, 2017; and
WHEREAS, all the matters related to the final contract must resolve before the City can adopt the above-referenced administrative fee; and
WHEREAS, if the negotiations do not result in a final contract between the parties, the Council will need to receive a recommendation from the Organized Collections Options Committee regarding how to implement Coordinated Collection in Saint Paul;
NOW, THEREFORE, BE IT RESOLVED, that the Saint Paul City Council authorizes an extension to complete final contract negotiations as authorized in RES 17-1581; and
BE IT ALSO RESOLVED, that the final contract shall be before for Council for approval no later than the November 8, 2017 Council Meeting; and
BE IT ALSO RESOLVED, that the final contract with all attachments must be submitted into the City’s calendar management system no later than November 1, 2017; and
BE IT ALSO RESOLVED, the Options Committee is hereby reinstated effective November 2, 2017, unless a final contract with all attachments has been submitted into the City’s calendar management system no later than November 1, 2017; and
BE IT FINALLY RESOLVED, the next meeting of the Options Committee shall be held on or about November 15, 2017.