Title
Establishing a budget for a facilities master planning process.
Body
WHEREAS, the Office of Financial Services Real Estate Section ("Real Estate") proposes to facilitate a two-phase process to develop and implement a master plan to address the City's space needs for operations facilities managed by the departments of Public Works, OFS/Fleet Services, Parks & Recreation, DSI, Police and Fire; and
WHEREAS, the focus of this budget amendment is Phase 1, which is to prepare a general site plan to reflect the departments' vision for facilities growth and improvement in the next 5-10 years ("Master Planning Process"); and
WHEREAS, deliverables for this effort will include: identifying and summarizing facility priorities; determining the location and site parameters for existing facilities or for property yet to be identified; and providing an order of magnitude cost estimate to assist with long-term facility planning and future project funding; and
WHEREAS, the City has solicited proposals through an RFP process from local architects and consulting firms to provide the Phase 1 planning services and has selected Oertel Architects and BKV Group ("Oertel"), and Real Estate now wishes to contract with Oertel to carry out the 6-month planning effort; and
WHEREAS, Real Estate estimates the total cost of the Master Planning Process to be $240,568, including a 10% contingency and project management fees by Real Estate's Design and Construction section that will oversee the contractor's work; and
WHEREAS, the 2023 operating budget requires amendment to provide additional spending and financing as there is currently insufficient funding to support the Master Planning Process; and
WHEREAS, Real Estate proposes to finance the effort through the use of Fund Equity; and
WHEREAS, the Mayor, pursuant to Section 10.07.1 of the Charter of the City of Saint Paul, does certify that there are available for appropriation funds of $240,568 in excess of those estimated i...
Click here for full text