Title
Approving review of municipal contracting provisions.
Body
WHEREAS , the Mayor and the Saint Paul City Council are committed to fair contracting principles and promoting the most cost-effective use of taxpayer dollars and city resources in its contracting and solicitation processes, and
WHEREAS, the City of Saint Paul is committed to ensuring fair and equal access to business opportunities throughout the City in keeping with its values as well as complying with Minn. Stat. ยง 471.345, and Saint Paul's Administrative Code Chapters 82, 83-84 and 86.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saint Paul will review and consider the following provisions of a contract when determining whether to approve, amend or reject the contract:
Scope of Services
The scope of work shall specify all the criteria of a contract between a service provider (vendor) and the City. It must clearly document the project requirements and define all terms in the contract. When applicable, it shall clearly articulate performance measures or include an appendix with such specific measurements.
Time for Completion/Term/Renewal
The term section shall clearly state the time for the beginning and the end of a contract. Terms of renewal shall be disfavored and only be allowed in limited circumstances and only by mutual assent.
Billings and Payment
All contracts shall clearly define required billings and payment. For contracts in which payments are based on a percentage of gross revenue or other measure, contracts shall require vendors to make their books and records available for audit upon written notice from the City.
Project Management
Contracts shall require all vendors to assign a project manager. Removal of any principal project manager without replacement by equally qualified individuals or without the prior written approval of the City shall be grounds for termination. All service contracts shall include an annual right for the City to review ac...
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