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File #: RES 14-477    Version: 2
Type: Resolution Status: Passed
In control: City Council
Final action: 3/26/2014
Title: Authorizing the Department of Public Works to host an Open House Event on Tuesday, May 20, 2014 at the Public Works Dale Street Complex Grounds and to pay for related expenses, not to exceed $8,500, from existing budgets.
Sponsors: Kathy Lantry
Title
Authorizing the Department of Public Works to host an Open House Event on Tuesday, May 20, 2014 at the Public Works Dale Street Complex Grounds and to pay for related expenses, not to exceed $8,500, from existing budgets.
Body
WHEREAS, our guests look forward to this event to obtain up-to-date information from the Department of Public Works, Departments of the City of Saint Paul, and other community groups that participate in having a display booth, all of which will provide a valuable public purpose to the
citizens of Saint Paul, and;
WHEREAS, the Department will provide snacks for employees who have opted to work this event beyond their normal schedules, and;
WHEREAS, the Department will distribute informational materials and award door prizes to our guests, and;
WHEREAS, the Department would like to ask local businesses to contribute goods or services that can be used as prizes in random drawings for the public who attend this event; and
WHEREAS, Saint Paul Administrative Code ยง 41.04(c) and (e) permit any department head or designee to solicit funds on behalf of the city or on behalf of any city-sponsored function or organization in amounts less than $500.00 and requires that the information be filed with the city
clerk; and
 
WHEREAS, the expenditure of money serves a public purpose in increasing awareness of available Public Works services and soliciting ideas for improving services ;
Now, THEREFORE, BE IT RESOLVED, that the proper City officials are hereby authorized to pay expenses incurred to host this event.
Costs not to exceed $8,500 Funding codes:
Company/Accounting Unit Fund/Activity
230/23031301  $567
230/23031302  $567
230/23031303  $566
230/23031502   $1,700
241/24131400   $1,700
731/73131600   $1,700
640/64031701   $1,700
FURTHER RESOLVED, that the Mayor and the Saint Paul City Council hereby authorizes the proper City officials to act on behalf of the City to solicit and request donations from area merchants, for the open house to be held on Tuesday, May 20th, 2014; and be it
FINALLY RESOLVED, that a list of such donations, with the name of the donor and estimated value of the donation, shall be kept and included in a future resolution accepting the donation in compliance with all the requirements of Chapter 41 of the Administrative Code.
Date NameDistrictOpinionCommentAction
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