Title
Authorizing the Police Department to accept the Records Management System (RMS) Project grant from the U.S. Department of Justice, Byrne Discretionary Community Project grants, authorizing the execution of the grant agreement and to amend the 2026 grant fund budget and add activity budget for the award. The grant funds will improve and update the RMS system in for the Police Department.
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WHEREAS, the Saint Paul Police Department (SPPD) received approval to apply for the Records Management System (RMS) Improvement project grant (RES 26-1145) from the U.S. Department of Justice; and
WHEREAS, the department has been awarded $1,031,000 for a grant term from January 23, 2026 through December 31, 2029; and
WHEREAS, the current SPPD records system is a archaic collection of six different systems for common tasks, creating problems ranging from data migration to compatibility to potential cyber-attacks; and
WHEREAS, the 2025 Byrne Discretionary Community Project grant will allow funding for the replacement of the current system with is scheduled to sunset in less than two years with a new system which can provide the functionality, efficiencies and savings in the long term to handle a department the size of the SPPD; and
WHEREAS, there is no match requirement with this award and the City Attorney’s office has reviewed the terms and conditions of the award; and
WHEREAS, the 2026 financing and spending plans need to be amended and activity budget added for the new grant award; and
WHEREAS, the Mayor, pursuant to Section 10.07.1 of the Charter of the City of Saint Paul, does certify that there are available for appropriation funds of $100,000 in excess of those estimated in the 2026 budget; and
THEREFORE BE IT RESOLVED, by the City Council of the City of Saint Paul, upon recommendation of the Mayor to accept the RMS grant from the U.S. Department of Justice, Byrne Discretionary Community Project grants and approves these changes to the 2026 budget as ...
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