Title
Establishing a budget for a facilities master planning process.
Body
WHEREAS, the Office of Financial Services Real Estate Section ("Real Estate") proposes to facilitate a two-phase process to develop and implement a master plan to address the City's space needs for operations facilities managed by the departments of Public Works, OFS/Fleet Services, Parks & Recreation, DSI, Police and Fire; and
WHEREAS, the focus of this budget amendment is Phase 1, which is to prepare a general site plan to reflect the departments' vision for facilities growth and improvement in the next 5-10 years ("Master Planning Process"); and
WHEREAS, deliverables for this effort will include: identifying and summarizing facility priorities; determining the location and site parameters for existing facilities or for property yet to be identified; and providing an order of magnitude cost estimate to assist with long-term facility planning and future project funding; and
WHEREAS, the City has solicited proposals through an RFP process from local architects and consulting firms to provide the Phase 1 planning services and has selected Oertel Architects and BKV Group ("Oertel"), and Real Estate now wishes to contract with Oertel to carry out the 6-month planning effort; and
WHEREAS, Real Estate estimates the total cost of the Master Planning Process to be $240,568, including a 10% contingency and project management fees by Real Estate's Design and Construction section that will oversee the contractor's work; and
WHEREAS, the 2023 operating budget requires amendment to provide additional spending and financing as there is currently insufficient funding to support the Master Planning Process; and
WHEREAS, Real Estate proposes to finance the effort through the use of Fund Equity; and
WHEREAS, the Mayor, pursuant to Section 10.07.1 of the Charter of the City of Saint Paul, does certify that there are available for appropriation funds of $240,568 in excess of those estimated in the 2023 Budget; now, therefore, be it
RESOLVED, by the Saint Paul City Council, upon recommendation of the Mayor, that the 2023 Operating Budget for the Innovations Technology accounting unit, as heretofore adopted by the City Council, is hereby further amended in the particulars as indicated in the attached Financial Analysis, to finance the proposed Master Planning Process.
Financial Analysis
See attached Financial Analysis.