Title
Authorizing the Department of Public Works to host an Open House Event on Tuesday, May 21st at the Public Works Dale Street Complex Grounds and to pay for related expenses, not to exceed $12,000 $7,800, from existing budgets. (Laid over from March 20)
Body
WHEREAS, the City of Saint Paul and the Department of Public Works are proud of our employees, facilities and services and wish to invite the public to an open house on Tuesday, May 21st, 2013 from 4:00 to 7:00 pm, during National Public Works Week and;
WHEREAS, the Department of Public Works has not held an open house since 2007 and;
WHEREAS, our guests look forward to this event to obtain up-to-date information from the Department of Public Works, Departments of the City of Saint Paul, and other community groups that participate in having a display booth, all of which will provide a valuable public purpose to the citizens of Saint Paul, and;
WHEREAS, the Department will provide snacks for employees who have opted to work this event beyond their normal schedules, and;
WHEREAS, the Department will distribute informational materials and award door prizes to our guests, and;
WHEREAS, the Department would like to ask local businesses to contribute goods or services that can be used as prizes in random drawings for the public who attend this event; and
WHEREAS, Saint Paul Administrative Code ยง 41.04(c) and (e) permit any department head or designee to solicit funds on behalf of the city or on behalf of any city-sponsored function or organization in amounts less than $500.00 and requires that the information be filed with the city clerk; and
WHEREAS, the expenditure of money serves a public purpose in increasing awareness of available Public Works services and soliciting ideas for improving services;
Now, THEREFORE, BE IT RESOLVED, that the proper City officials are hereby authorized to pay expenses incurred to host this event.
Costs not to exceed $12,000 $7,800 Funding codes:
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