Title
Amending the financing and spending plans in the Office of Technology and Communications in the amount of $28,000 to pay for the final bills associated with the Council Chambers remodel.
Body
WHEREAS, the Agreement between Ramsey County and the City of Saint Paul for Recording, Cablecasting and Webstreaming Services, approved by the City March, 2011, provides the responsibilities for each agency to provide such services, and
WHEREAS, Article I, (Scope of City Services) Section G of the Agreement states the City shall "Maintain a Capital Replacement Fund for replacement of the [audio/video] equipment [in the Council Chambers]. The City and County shall each contribute 50% of the annual amount placed in the Fund," and
WHEREAS, Article III (Compensation and Payment) Section B of the Agreement, requires the County to pay on annual basis $32,000 to the City for a combined annual contribution from the City and County, to be solely dedicated to upgrade, replace and maintain the equipment in the Council Chambers, and
WHEREAS, on December 21, 2011 Alpha Video provided its cost estimate to upgrade the council chamber's technology and equipmpent, with the project to commence and be completed in 2012, in the amount of $278,102, and
WHEREAS, funding for such activities in the 2012 Council Chamber's Video Equipment budget was set at $254,000, and:
WHEREAS, there have been several change orders added to the project, resulting in a final estimated total project cost of $282,000, resulting in a funding year-end deficit of $28,000, and
WHEREAS, as of Dec 3, 2012 there is more than sufficient Fund Balance to cover the expense, and which these dollars can only be spent on activities such as the Council Chamber's technology upgrade project,
THEREFORE, now be it resolved, the City Council approves the transfer of $28,000 from 166-31124-91010 thereby amending 166-31124 to be set at $282,000 for 2012.
Financial Analysis
See Attachment.